May 2022 - ANNUAL MEETING OF RPC
ANNUAL MEETING OF REEPHAM PARISH COUNCIL
Tuesday 17 May 2022 at 7.30pm in Reepham Methodist Chapel
AGENDA
The meeting will be preceded, as required, by a meeting of the Planning Panel
Matters raised by members of the public
1. Election of Chairman
2. Declaration of Acceptance of Office form to be signed
3. Election of Vice-Chairman
4. Election of a Chair for the Planning Committee and Committee members
5. Election of other Committee members
6. Reepham & C W Village Hall member
7. Apologies
8. Declarations of Interest
9. Minutes of Meeting held on 29 March 2022
10. Clerk’s Report
Handyman - Play Inspector training (Wed 22 June 2022); approve training costs of £165.00 + VAT
School response re Queens Jubilee tree planting event
External hard drive storage
Kennel Lane – rubbish dumping in field
Noticeboard on the Green
11. Correspondence
D/Cllr Welburn, April report, May APM report
WLDC Parish News
C/Cllr Fleetwood, May report
Resident, beck vegetation growth at Kennel Lane
12. Financial matters
a. Presentation of Accounts for Payment:
M Vail, April/May salary, £382.54
PAYE, April/May, £95.60
Clerk’s printing costs, £3.20
M Vail, reimburse phone top up, £20.00
Sage payroll, April, £8.40
The Play Inspection Company, £83.40
Nev Ward, reimburse for play gate closer, £176.70
TOTAL, £1398.44
b. Income:
WLDC, CIL payment, £1258.08
TOTAL, £9958.08
c. Insurance renewal – consider quotes and appoint insurer for 2022/23
d. Approve the reviewed asset register
e. Audit:
i. Resolve to sign of Certificate of Exemption from External Audit
ii. To receive the Internal Audit Report 2021/2022
iii. To resolve to approve Section 1- Annual Governance Statement 2021/2022
iv. To resolve to approve Section 2 - Accounting Statements 2021/2022
13. Planning Matters
Report from Planning Committee
141866 (plot on Kennel Lane corner) – further response from LCC
Goods Farm Development
Neighbourhood Planning Group – update, finances, website
14. Roads and Footways
Mellows Close to Manor Rise footpath – holding item
Village Gate/SIDs – update
Mellows Close/High Street corner – update on yellow lines
Chapel Lane – update on repairs to road surface
Smooting Lane – updates: road sweeping, drain clearing, street name plate, potholes
Meadows Lane – consider how to recognise that it exists
Barlings Lane – possible stone grading
Hawthorn Road (Hawthorn Avenue area) – resident concerns re speed limit both at this location and off Bypass
15. Field Footpaths and Bridleways:
16. Conservation Area
Village Green – project update, three quotes received, any WLDC feedback
Consider purchasing a seat for the Green
17. Amenity Areas
Internal play inspections
Annual external play inspection – accept quote of £72.35 + VAT for 2023 inspection
Consider quotes to replace baby swing seats
Resetting gate – update
18. Village hall defibrillator box
19. Emergency Plan
20. Business for next Agenda
21. Date of Next Meeting: 28 June 2022 at 7.30pm in the Methodist Chapel
Mrs Michelle Vail, Parish Clerk/RFO10 May 2022