May 2024
ANNUAL MEETING OF REEPHAM PARISH COUNCIL
Wednesday 15 May 2024 at 7.30pm in Reepham Methodist Chapel
AGENDA
The meeting will be preceded, if required, by a meeting of the Planning Panel
Matters raised by members of the public
1. Election of Chairman and sign the Declaration of Acceptance of Office form
2. Election of Vice Chairman
3. Election of a Chair for the Planning Committee and Committee members
4. Election of other Committee members (Personnel; Footpaths; Tree Planting; Amenity Areas)
5. Confirm Cllr A Brammer as Play area inspector
6. Appoint Reepham & C W Village Hall member
7. Apologies
8. Councillors to confirm that published Register of Interest Forms are up-to-date
9. Declarations of Interest
10. Minutes of Meeting held on 26 March 2024
11. Clerk’s Report:
Annual Litter pick
Handyman retirement
WLDC feedback on taking school defibrillator into its scheme, costs
Adding trees onto Tree Protection Order register
Bus shelter cleaning
12. Correspondence:
To note: Police update (circ. 16/4/24)
Action Required:
Police: Parish Council Engagement sessions, 4th July 2024, Teams, appoint attendee
Resident request re. Smooting Lane sign warning drivers of pedestrians
13. Financial matters
a) Presentation of Accounts for Payment (April/May):
M Vail – April salary £ 238.41
PAYE – April (already paid) £ 59.40
M Vail – May salary £238.21
PAYE – May £59.60
M Vail – expenses, phone top up £ 20.00
Glendale 0135 (VH) £12.08 (inc. £2.01 VAT)
Glendale 0124 (April) £262.90 (inc. 43.83 VAT)
Glendale 04308 (March) £262.90 )inc £43.83 VAT)
Sage payroll, April £ 9.60 (inc. £1.60 VAT)
Sage payroll, May £ 9.60 (inc. £1.60 VAT)
R&CW Village Hall, half costs Defib install £ 200.00
TOTAL £ 1372.70 (inc. £92.87 VAT)
b) Approve Insurance cover for 2024/25 at £512.33 (note: this is year 3 of a 3-year Long Term Agreement with BHIB. Premium in 2022/23 was £502.31)
c) Audit:
i. Resolve to sign of Certificate of Exemption from External Audit
ii. To receive the Internal Audit Report 2023/2024
iii. To resolve to approve Section 1- Annual Governance Statement 2023/2024
iv. To resolve to approve Section 2 - Accounting Statements 2023/2024
14. Planning Matters
Report from Planning Committee
Lansdown Villa - enforcement case open
Goods Farm Development
Neighbourhood Plan Steering Group: update, finances, website
15. Roads and footways
Mellows Close to Manor Rise footpath – holding item
Mellows Close yellow lines – holding item
LRSP Speed survey – Kennel Lane – holding item
Bus shelter for Lincoln bound travellers at the bus stop in Fiskerton – holding item
Meadows Lane – request for road sign to be fitted
Kennel Lane – Speed limit signs for wheelie bins. 50p each and the minimum order would be £50.00
16. Field Footpaths and Bridleways
Reepham /Greetwell PF 131: Delayed works due to weather
Footpath to airfield – footbridge has rotten handrails: holding item
17. Conservation area
Village Green – project update, note formal works order issued
Proposed pole installation by Open Reach
18. Amenity areas
Play Area inspections – internal
Report on path by play area
19. Business for next agenda:
Reviewed Xmas tree risk assessments (erecting and dismantling)
20. Date of next meeting:
Tuesday 25th June at 7.30pm, Methodist Chapel
Mrs Michelle Vail, Parish Clerk/RFO 9th May 2024