May 2021 - Annual Meeting of RPC
Annual Meeting of REEPHAM PARISH COUNCIL
Tuesday 18 May 2021 at 7.30pm – Reepham C of E Church
AGENDA
Matters raised by members of the public
1. Election of Chairman
2. Declaration of Acceptance of Office form to be signed
3. Election of Vice-Chairman
4. Election of a Chair for the Planning Committee and Committee members
5. Election of other Committee members
6. Reepham & C W Village Hall member
7. Apologies
8. Minutes of Meeting held on 29 March 2021
9. Clerk’s Report
Councillor vacancy
Litter pick
10. Correspondence
LALC NEWS – March 2021
11. Financial Matters
a. Presentation of Accounts:
Current cheques for signature:
M Vail May 2021 salary£187.96
HMRC – May 2021 £ 47.00
Homeworking allowance – Jan – March 2021£ 15.00
Clerk expenses, Norton renewal (£24.99),
phone top up (£10.00), stamps (£7.92)£ 42.91
Play Inspection Company£ 83.40
D Perkins – reimburse Zoom payments£43.17
N Ward – reimburse for Xmas tree lights AWAITING RECEIPT
TOTAL exc. Xmas lights£419.44
b. Bank mandate and online bank access
c. Approve salary and HMRC payments by online banking
d. Insurance renewal – approve fee of £737.05
e. Audit:
i. Resolve to sign of Certificate of Exemption from External Audit
ii. To receive the Internal Audit Report 2020/2021
iii. To resolve to approve Section 1- Annual Governance Statement 2020/2021
iv. To resolve to approve Section 2 - Accounting Statements 2020/2021
f. Grant to Village Hall for trees - £100.00
12. Planning Matters
Report from Planning Committee
142874 - Outline planning application to erect 144no. dwellings - access to be considered and not reserved for subsequent applications - Land tonorth of Rudgard Avenue, Cherry Willingham
Good’s Farm Development
Neighbourhood Planning Group – update, finances
Letter from resident regarding Draft Neighbourhood Plan
E-mail to resident regarding Draft Neighbourhood Plan (RPC copied in)
13. Roads and Footways
Cyclists dismount signs
Mellows Close to Manor Rise footpath
Village gate/SID
Junction Mellows Close and High Street – consider double yellow lnes
Field Footpaths and Bridleways
15. Conservation Area
Village Green
Parking alongside the village green – sign
16. Amenity Areas
Playpark fencing
Consider EKM quote of £350 + VAT to reset gate
Annual external play inspection report
17. Consider approved standards for lettering and colouring of notices
18. Business for next Agenda
19. Date of next meeting – 29 June 2021 at 7.30pm, Venue to be advised
Mrs Michelle Vail, Parish Clerk/RFO 13 May 2021