May 2026
MEETING OF REEPHAM PARISH COUNCIL
Wednesday 13th May 2026 at 7.30pm in Reepham Methodist Chapel
AGENDA
The meeting will be preceded, if required, by a meeting of the Planning Panel
Matters raised by members of the public
1. Election of Chairman and sign the Declaration of Acceptance of Office form
2. Election of Vice Chairman
3. Election of a Chair for the Planning Committee and Committee members
4. Election of other Committee members (Personnel; Footpaths; Tree Planting; Amenity Areas)
5. Confirm Cllr A Brammer as Play area inspector
6. Appoint Reepham & C W Village Hall member
7. Apologies
8. Councillors to confirm their published Register of Interest Forms are up-to-date
9. Declarations of Interest
10. Minutes of Meeting held on 31 March 2026
11. Clerk’s Report:
Email changeover, Clerk’s AL w/c 15th June 2026
12. Correspondence:
To note: WLDC – April newsletter, LCC – April newsletter
Action required:
Resident: Cllr Catherine Wilson:
1) request for RPC to provide crocus bulbs for The Green
2) request suggested locations in Reepham where wildflower seeds could be scattered
Resident: Cllr Catherine Wilson: suggested a plaque on a bench at The Green
Resident: offer of bookcase for a book swap ‘station’ in bus shelter
13. Financial matters
a) Presentation of Accounts for Payment (May):
M Vail – May salary £ 256.13
PAYE – May £ 64.00
Sage payroll, May £ 13.20 (inc. £2.20 VAT)
Festive Lights £ 98.97 (vat?)
Tree Generation, Tree survey (The Green) £ 200.00
(Lottery Grant Funded)
WLDC, Defib Annual maintenance fee £ 114.00 (inc Vat £19.00)
Glendale, 2718 £ 386.72 (inc. £64.45 vat)
TOTAL £1133.02 (inc. £ 85.65 VAT)
b) Approve Insurance cover for 2026/27 at £649.60 (note: this is year 2 of a 3-year Long Term Agreement with Clear Councils. Premium in 2025/26 was £644.60)
c) Audit:
i. Resolve to sign of Certificate of Exemption from External Audit
ii. To receive the Internal Audit Report 2025/2026
iii. To resolve to approve Section 1- Annual Governance Statement 2025/2026
iv. To resolve to approve Section 2 - Accounting Statements 2025/2026
14. Planning Matters
Report from Planning Committee
Goods Farm Development
CIL monies – require spending within 5 years of receipt
15. Roads and footways
Mellows Close to Manor Rise footpath – holding item
Bus shelter for Lincoln bound travellers at the bus stop on Fiskerton Road – costs of shelters, resident’s formal objection
Passageway from Station Road to Meadows Close - dead tree and fencing concerns: any LCC feedback
Proposed 30mph extension at Kennel Lane:
1) advertised by LCC on 19th March 2026, deadline for objections was 23rd April
2) if implemented by LCC, consider (with approval of Lincs Road Safety Partnership), the SID location and install of repeater 30mph signs
16. Field Footpaths and Bridleways
Reepham /Greetwell PF 131: Delayed works: holding item
17. Conservation area
Village Green – project update including finances, cherry tree
18. Amenity areas
Play Area inspections – play area surfaces, roundabout repainting
Fencing, boundary definition at R1 - consider quotes
19. Trees/vegetation
Vegetation behind Manor Rise, TPO mapping – holding item
Protection of fences etc – site visit required
Trees for Streets scheme – consider sites to plant trees
Condition of two trees in grass area on left side of Mellows Close
Railway work scheduled for 2nd Feb 2026 – any update
20. Business for next agenda:
21. Date of next meeting: Tuesday 30th June 2026, 7.30pm, Methodist Chapel
22. Resolve to move to Closed Session as the following item contains information
of a confidential nature
23. To consider any applications received for the vacancies of parish councillor
Mrs Michelle Vail, Parish Clerk/RFO 7 May 2026