May 2023
ANNUAL MEETING OF REEPHAM PARISH COUNCIL
Wednesday 17 May 2023 at 7.30pm in Reepham Methodist Chapel
AGENDA
1. Election Results:
a) confirmation of councillors
b) confirmation of their signing of Declarations of Acceptance of Office forms prior to commencement of the meeting
c) resolve that any councillor not present at this meeting due to exceptional circumstances; who has not signed their Declaration of Acceptance of Office form prior to commencement of the meeting; be able to sign said form at the earliest possible date following this meeting
2. Elect a chairman and sign the Declaration of Acceptance of Office form
3. Elect a vice chairman
4. Resolve to move into Open Session for Matters raised by members of the public
5. Resolve to resume Standing Orders and close the public session
6. Apologies: To receive and accept apologies for absence.
7. Declarations of Interest
8. Completion of Dispensation Forms
9. Approve the minutes of the meeting held on 28 March 2023
10. Election of a Chair for the Planning Committee and Committee members
11. Election of other Committee members (Personnel; Footpaths; Tree Planting; Amenity Areas)
12. Confirm Cllr A Brammer as Play area inspector
13. Appoint Reepham & C W Village Hall member
14. Banking matters:
i. Resolve to remove ex-Councillor B Tebbs from the bank mandate
ii. Resolve to appoint one additional councillor to the bank mandate
iii. Resolve to appoint one Councillor to verify and sign, at least quarterly, bank reconciliations/bank statements as per Financial Regulations (cannot be Chairman or signatory)
15. Approve Insurance cover for 2023/24 at £502.31 note: this is year 2 of a 3-year Long Term Agreement with BHIB. Premium in 2022/23 was £466.73)
16. Consider any training needs and whether to join LALC’s Annual Training Scheme for 2023/24 at £115.00 + £23.00 VAT:
Cllr H Gee - Induction and refresher training - Washingborough – June 5th (£25.00 +
VAT if not signed up for the LALC Annual Training Scheme)
17. Clerk’s Report: Council-specific email addresses
18. Correspondence:
D/Cllr Anne Welburn report for April 2023
Complaint re. damage allegedly caused by grass cutting in cemetery
Mellows Close to school playing field path – thanks from resident
19. Financial matters
a) Presentation of Accounts for Payment:
M Vail – April/May salary £445.26
PAYE – April/May £111.20
Clerk’s printing costs April/May £ 7.50
Sage payroll, April, May £ 16.80 (2.80 VAT)
Glendale, March grass cutting (Invoice 03892) £333.15 (55.52 VAT)
Glendale, April grass cutting (Invoice 03941) £333.15 (55.52 VAT)
The Play Inspection Company £ 87.54 (14.59 VAT)
TOTAL £1334.60 (128.43 VAT)
b) Audit:
i. Note requirement for an external audit at £200.00 + VAT due to gross income
exceeding £25,000.00
ii. To receive the Internal Audit Report 2022/2023
iii. To resolve to approve Section 1- Annual Governance Statement 2022/2023
iv. To resolve to approve Section 2 - Accounting Statements 2022/2023
c) Station Road – noticeboard - quote
20. Planning Matters
Report from Planning Committee
Note Central Lincolnshire Local Plan was formally adopted by the Joint Strategic Planning Committee on 13 April 2023; replacing the first Central Lincolnshire Local Plan (adopted 2017)
Goods Farm Development
Note The Green Local Residents Group's intention to pursue a challenge to West Lindsey District Council’s Planning Committee decision taken on the 29th April in favour of Planning Application 145047
Neighbourhood Planning Group – update, finances, website
21. Roads and Footways
Mellows Close to Manor Rise footpath – holding item
Mellows Close yellow lines – holding item
Meadows Lane – holding item
Smooting Lane – updates: road sweeping
Passive speed signs – update
22. Field Footpaths and Bridleways:
23. Conservation Area: Village Green – project update
24. Amenity Areas
Play inspections – internal and annual external
Jubilee tree
25. Business for next Agenda
26. Date of Next Meeting: 27 June 2023 at 7.30pm in the Methodist Chapel
27. Resolve to move into Closed Session due to the following item containing information of a confidential or sensitive nature.
28. Consider application(s) received for the vacant position of parish councillor
Mrs Michelle Vail, Parish Clerk/RFO 11 May 2023